Hours: M - TH: 8:30 a.m. - 4:30 p.m.
F: 10:00 a.m. - 4:30 p.m.
Walk in Assistance:
1Capen, North Campus
M - F, 8:30 a.m. - 4:30 p.m.
For a complete statement of student rights under the Family Educational Rights and Privacy Act (FERPA), see Article 8 (Administrative Regulations) of UB’s Rules and Regulations and UB’s Access to Student Information Family Educational Rights and Privacy Act (FERPA) Policy.
The preceding information constitutes official public notice of the university’s compliance with the Family Educational Rights and Privacy Act. Any student having questions about this should contact the Office of Student Affairs and Services, 542 Capen Hall, 716-645-2982.
FERPA was enacted to protect student information. It mandates that you, the student, are allowed to inspect your education records and limit others from reviewing that information without your permission (unless allowable as described below).
Release of Information
The University may publish directory and other information about you, including your name, current address, telephone number, email address, major field of study, dates of attendance, and degrees and awards received.
The University may also release directory and information to interested organizations.
If you do not want your directory and information released, please complete the Request for Directory and Information Release/Non-Release (PDF), and return it to the Office of the Registrar or in person at 1Capen.
You may use the same form if you decide to reinstate directory and information release.
Directory and other information will still be shared within the University for educational and administrative purposes even if you choose non-release.
Who can review my education records?
- Your parents if you are a dependent student
- School officials and SUNY System Administration with a legitimate educational interest in the records
- Appropriate parties in a health or safety emergency
- Potential schools where you intend to enroll
- Officials with a subpoena or permission due to a judicial order
- Organizations providing financial aid to the student (parent payments are not included here)
- Officials complying with federal, state or local audits or compliance investigations
- Government entities with a legitimate need for the records (ie, IRS, military recruiters, etc.)
Parent Access under FERPA
All privacy rights transfer from a parent to a student upon the age of 18 or when the student moves into a post-secondary educational institution unless you can prove that the student is still your dependent. If the student is not your dependent, then you may only view/receive directory information.
Family Education Rights and Privacy Act (FERPA) Information Disclosure Consent
Students have the option of allowing the offices of Financial Aid, Registrar, Student Accounts, Exploratory and Pre-Professional Advising Center, and 1Capen to discuss specific academic and/or financial information with one or more identified individuals. Students must complete and submit the FERPA Information Disclosure Consent form (PDF) to one of the above referenced offices to allow for the disclosure of their personal information. The student may revoke this access at any time by submitting a new form.
Faculty/Staff and FERPA
Faculty and Staff are required to protect the privacy of student information. Faculty and staff may not discuss any information about a student with a parent or a spouse without written permission from the student. If a student has requested that their information not be listed, then faculty and staff may not acknowledge that that student attends UB. It is important to verify that communication with the student remain protected and thus using the email and home address of the student, as noted on MyUB, is preferred for communication.
University staff and faculty are educated on how to maintain the privacy and confidentiality of employee, applicant, student and donor information. University staff and faculty are required to complete a Handling Data Safely at UB course. This course provides information regarding the state and federal laws and University policies that govern access to and use of non-public Personal, Private and Sensitive Information about employees, applicants, students or donors. Upon completion of the course, staff and faculty are required to agree to maintain the confidentiality of private data.
Last updated: October 08, 2018 3:23 pm EST