M - TH: 8:30 a.m. - 4:30 p.m.
F: 10 a.m. - 4:30 p.m.
Walk in Assistance:
1Capen, North Campus
M - F, 8:30 a.m. - 4:30 p.m.
The University at Buffalo recognizes that students may choose to use a name other than their legal name to identify themselves. The university will use a student’s preferred name, when possible, unless the student’s legal name is required by law. For identity verification purposes, students must use their legal last name.
In some instances, the university is required to use a student’s legal first name. This includes, but is not limited to, the following official records and reports:
- University and SUNY reporting for compliance purposes, including SEVIS reporting
- Financial aid documents
- Parking tickets
- 1098-T tax forms
- Immigration documents
- Medical records
Currently, preferred names appear in the following systems:
- UB Card (preferred name appears on the front, legal name appears on the back)
- Handshake (Career Services System)
- Housing System
- HUB Administrative Access (Student Services Center)
- HUB Faculty Center — Class Rosters
- HUB Faculty Center — Grade Rosters
- HUB Student Center
- SmartEval (Course Evaluation)
- SSC Campus (Early Alert System)
- UB Portfolio
The university is working to expand the use of preferred names across its systems. We will continue to update these lists as modifications are made.
Communications from UB offices may use either legal or preferred names.
Members of the University at Buffalo student community have the option to provide a preferred name to be used across some university systems. Preferred names that are provided to the university are considered directory information. Therefore, the University at Buffalo and the Office of the Registrar cannot be held responsible for the release of preferred name information.
Students who change their legal name may update their legal name of record through the Office of the Registrar using the Student Change of Name form. A legal name change will not impact students’ ability to select a preferred name.
If a student experiences an issue related to faculty or staff misuse of their preferred name or if they experience discrimination, they should contact UB’s Office of Equity, Diversity and Inclusion.
Please refer to the Preferred Name Guidance page for additional information on preferred name usage and the official university policy related to preferred names.
The university reserves the right to review all preferred name changes. The Student Code of Conduct (PDF) prohibits individuals from using lewd, indecent or discriminatory names. Students who change their name in violation of university policies and/or the Student Code of Conduct will be notified via their UB email address and the name(s) will be removed. Students who repeat this violation will be referred to Student Conduct and Advocacy.
Last updated: October 04, 2019 12:10 pm EST