Transcripts

Students may request to have official transcripts of their UB academic work sent to themselves or designated third parties. University at Buffalo transcripts are a permanent, irrevocable record of all courses attempted or completed, credits, final grades, and degrees awarded at the undergraduate and/or graduate level.

The Office of the Registrar is responsible for maintaining academic records for all students in the undergraduate, graduate, and pharmacy careers. Records for the schools of Law, Medicine & Biomedical Sciences, and Dental Medicine are maintained in those schools. If you are a current or former law, medical, or dental student, contact your respective school to obtain academic transcripts.

Transcripts will be released only upon request signed by the student on pen and paper or electronically using mouse, stylus, or finger signature technology. Additionally, transcripts may be released without signature when identifying information is provided and confirmed during the electronic ordering process.

Online Transcript Ordering

The University at Buffalo offers students online transcript ordering services through Parchment for an additional fee. Parchment will facilitate your request 24 hours a day, 7 days a week. Orders placed through this service include expedited processing, order tracking, and secure delivery. Both electronic and paper transcript options are available. Students can also include attachments with their transcript requests as needed (ex: AMCAS, PharmCAS, Medical or Law School application forms, etc.).

For questions about online transcript ordering, please contact Parchment learner support Monday – Friday 8 a.m.–8 p.m. Use Parchment Tracker to look up order details and status updates.

An electronic transcript ordering fee of $7.50 will be assessed. The fee is inclusive of a $2.60 Processing Fee charged directly by the vendor and a $4.90 campus surcharge for administrative support of transcript production including print and postage for hard copy transcript orders. Alternative shipping options are available at cost to the individual.

Students Who Attended UB 2003 - Present

Students who attended 2003 to present can complete the transcript request form to receive a free paper copy of their official transcript. Forms must be sent by fax or mail, and will not be accepted by email. Requests will be processed in 7-10 business days, and transcripts will be sent via USPS with no tracking information.

Students may also pick up a paper transcript in-person at 1Capen or 1Diefendorf, or complete an online order request through Parchment.

Students Who Attended UB Prior to 2003

Students whose entire enrollment at UB was prior to 2003 must utilize the Parchment online transcript order form and pay for a paper or electronic transcript. Students may also pick up a paper transcript in-person at the walk-up center in 1Capen. Please note that records prior to 1993 may not be readily available for in-person pickup. If your attendance was prior to 1993 and you intend to pick up your transcript at 1Capen, please email reg-transcripts@buffalo.edu with your name at the time of enrollment and your date of birth to verify pickup availability.

Service Indicators/Holds and Transcript Release

Current or former students who have service indicators/holds that prevent the release of their transcript will not be able to receive a copy of their official transcript in-person at 1Capen, 1Diefendorf, or through the online ordering services provided through Parchment. Requests will be reviewed by the Office of the Registrar and processed accordingly.

In-Person Requests for Transcripts

In-person transcript requests can be made in 1Capen and 1Diefendorf. Visit their websites for a list of available services and hours of operation.

You will need to show your ID card or other valid photo identification. A student copy of a transcript will be printed on official transcript paper while you wait.

Transcripts cannot be released to anyone other than the student requestor, and will not be released if the student has holds that prevent the release of their transcript.

Expedited Requests

Utilize the online transcript request option through Parchment for expedited processing and/or shipping of paper and PDF transcripts. Transcripts may also be picked up in person at 1Capen and 1Diefendorf during regular business hours.

We are not able to provide paper transcripts via email, fax or an expedited shipping service such as UPS or FedEx.

Unofficial Transcripts

Unofficial copies of transcripts are available in HUB for students who attended UB since spring 2011. Please note, as of May 14, 2024, if you have a preferred/chosen name designated in HUB, it will print on your unofficial transcript. Please visit the HUB Student Center Training Guides for instructions on requesting your unofficial transcript. If login assistance is needed, please contact UBIT at 716-645-3542.

Request for Records of Deceased Students

In the event of a student’s passing, the University at Buffalo considers the deceased student’s next of kin to be the owner of the record. Please view our policies and procedures for additional information on requesting records of deceased students (PDF).

Apostille

Students may need an apostille (PDF)  for legal use of their transcript and/or diploma in a foreign country. The Office of the Registrar assists students with this process by notarizing requested documents and providing instructions on how to work with offices of the Erie County Clerk and New York State Department of State to complete the apostille.